Terms and Conditions
Effective Date: March 2026
These Terms and Conditions govern the provision of fire protection design services by Fire Protection BIM (“the Company”) to clients (“the Client”). By engaging the Company for services, the Client agrees to be bound by these terms.
1. Definitions
• “Services” means the fire protection design services, including but not limited to sprinkler
system design, BIM modelling, 2D/3D CAD design, hydraulic calculations, and related
documentation.
• “Deliverables” means the documents, drawings, models, calculations, and other
materials produced by the Company as outlined in the project specification.
• “Project” means the specific fire protection design engagement between the Company
and the Client as described in the quotation or contract.
• “Intellectual Property” means all patents, copyrights, trademarks, designs, and other
intellectual property rights associated with the Services and Deliverables.
2. Scope of Services
2.1 The Company provides design-only services. The Company does not provide installation, commissioning, or on-site implementation services unless explicitly agreed in writing.
2.2 The scope of the Project is clearly defined in the quotation or project specification provided
by the Company. Work outside this scope will be considered additional and will incur supplementary charges.
2.3 Initial design packages typically include a specified number of revision rounds. Additional revisions beyond the agreed scope are charged separately at the Company’s then-current rates.
2.4 The Client is responsible for providing accurate information, drawings, specifications, and site conditions. The Company’s designs are based on information provided by the Client. Inaccurate or incomplete information may result in design revisions and additional charges.
3. Standards and Compliance
3.1 All designs will comply with applicable UK standards and regulations, including BS 9251, BS EN 12845, Building Regulations Part B, and relevant AHJ requirements as of the design date.
3.2 The Company designs are compliant with regulations at the time of delivery. For projects with construction delays exceeding 12 months, the Client should verify that designs remain compliant with current regulations and standards.
3.3 Building regulations and standards may change after design delivery. The Company is not responsible for regulatory changes that occur post-delivery.
3.4 Designs are provided for use by qualified installers and contractors. The Client is responsible for ensuring that installation follows the design specifications and all applicable regulations.
4. Quotation and Pricing
4.1 Quotations are valid for 30 days from the date of issue unless otherwise stated. Prices are in GBP and are exclusive of VAT unless stated otherwise.
4.2 Quotations are based on the information provided by the Client at the time of quote. If project scope, requirements, or specifications change significantly, the quotation may be revised.
4.3 The Company reserves the right to adjust prices for projects that exceed agreed scope or timelines due to Client-requested changes, delays in provision of information, or other Client- related factors.
4.4 Additional work or change orders must be agreed in writing before the Company commences such work. Costs for additional work will be confirmed in writing and are not covered under the original quotation.
5. Payment Terms
5.1 Payment terms are specified in the project quotation. Typically, a purchase order is required to commence work, and invoice would be issued to clients upon milestones achieved.
5.2 Invoices are payable within 30 days of the invoice date unless alternative payment terms are agreed in writing.
5.3 If payment is not received by the due date, the Company may suspend work on the Project and charge interest on overdue amounts at 2% per month or the maximum rate permitted by law, whichever is lower.
5.4 All payments must be made to the bank details specified in the Company’s invoice. The Client is responsible for any bank fees or currency conversion charges.
5.5 The Company retains ownership of all Deliverables until full payment has been received.
6. Timelines and Delivery
6.1 Project timelines are estimates based on the scope of work and information available at the time of quotation. Timelines commence upon receipt of the deposit payment and all required Client information.
6.2 The Company will use reasonable efforts to meet agreed delivery dates. Delays may occur due to Client requests for changes, late provision of required information, or unforeseen circumstances beyond the Company’s control.
6.3 The Company does not guarantee specific delivery dates. Time is not of the essence unless express written agreement has been made. The Company is not liable for damages or losses resulting from delays.
6.4 Deliverables are typically provided in electronic format. Physical deliverables may incur additional costs for printing, binding, and postage.
6.5 For expedited delivery or rush projects, additional fees apply. Expedited requests must be agreed in writing.
7. Intellectual Property Rights
7.1 All Intellectual Property in the Deliverables, including designs, drawings, calculations, and methodology, remains the property of the Company or its licensors.
7.2 The Client is granted a non-exclusive, non-transferable licence to use the Deliverables for the specific Project and building specified in the quotation.
7.3 The Client may not reproduce, modify, or use the Deliverables for any other purpose, building, or project without prior written consent from the Company and payment of additional fees.
7.4 The Client may not sell, license, or otherwise transfer the Deliverables to third parties without the Company’s prior written consent.
7.5 The Client may share the Deliverables with installers, contractors, and relevant professionals involved in the implementation of the Project.
7.6 The Company retains the right to use anonymised case studies and project references (without disclosing confidential details) for marketing and promotional purposes.
8. Confidentiality
8.1 Both parties agree to maintain the confidentiality of all non-public information shared during the Project.
8.2 The Client may request that project details remain confidential. If confidentiality requirements are essential, the Client must explicitly state this in writing, and a separate Non-Disclosure Agreement may be required.
8.3 The Company will not disclose Client information to third parties without prior written consent, except where required by law or to qualified professionals involved in the Project implementation.
9. Warranties and Disclaimers
9.1 The Company warrants that the Services will be performed in a professional and competent manner in accordance with industry standards.
9.2 The Company warrants that Deliverables will be compliant with UK fire safety standards and regulations as of the design date.
9.3 EXCEPT AS EXPRESSLY STATED ABOVE, THE COMPANY MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
9.4 The Company is not responsible for errors or omissions resulting from inaccurate information provided by the Client.
9.5 The Company is not responsible for the actions or omissions of third-party installers, contractors, or authorities in implementing the designs.
9.6 The Company is not responsible for damage to property, loss of data, or other losses resulting from the Client’s use or misuse of the Deliverables.
10. Limitation of Liability
10.1 The Company’s total liability arising from or relating to the Project, whether in contract, tort, or otherwise, shall not exceed the total fees paid by the Client for the Project.
10.2 NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS OPPORTUNITY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
10.3 The Company is not liable for delays, failures, or interruptions in service resulting from causes beyond reasonable control, including but not limited to natural disasters, pandemics, acts of war, or government action.
10.4 The Client’s sole remedy for breach of warranty is reperformance of the Services or refund of fees, at the Company’s option.
11. Professional Indemnity
11.1 The Company maintains professional indemnity insurance covering the Services provided.
11.2 The Company’s insurance does not cover claims arising from Client-requested deviations from standards, use of Deliverables outside the specified Project, or failures by third-party installers.
12. Termination
12.1 The Company may terminate the Project immediately if the Client fails to pay any amounts due and does not remedy the failure within 14 days of written notice.
12.2 The Client may terminate the Project by providing written notice. If terminated, the Client is liable for all work completed to date and any costs incurred, plus a termination fee of 10% of the remaining contract value.
12.3 Upon termination, the Company is not obligated to provide incomplete Deliverables or ongoing support.
13. Changes and Amendments
13.1 Any changes to the Project scope, specifications, or requirements must be requested in writing and approved by the Company.
13.2 Change requests may impact project cost and timeline. The Company will provide revised estimates for significant changes.
13.3 Work shall not commence on approved changes until the revised cost is agreed and accepted by the Client.
14. General Provisions
14.1 These Terms and Conditions, together with the project quotation and specification, constitute the entire agreement between the parties.
14.2 Any modifications to these Terms and Conditions must be made in writing and signed by both parties.
14.3 If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
14.4 These Terms and Conditions are governed by the laws of England and Wales. Both parties agree to submit to the exclusive jurisdiction of the English courts.
14.5 The Client may not assign rights or obligations under this agreement without the Company’s prior written consent.
14.6 The Company may assign its rights to a third party upon written notice to the Client.
Contact Information
Fire Protection BIM
4 Railway Street
Huddersfield
West Yorkshire
HD1 1JP
United Kingdom
Email: josh@fireprotectionbim.co.uk
Phone: +44 7405242991
Website: www.fireprotectionbim.co.uk
© 2026 Fire Protection BIM. All rights reserved.
